Associate Manager - Engineering Procurement

Job Description

Position Title:    Procurement Associate (Repair)
Job Code        Grade:    TBD
Function:    Engineering    Location:    Gurugram
Reports to:    Procurement - Repair Incharge    Role Level:    

A.    Job Purpose
•    Efficiently manage the procurement of repair services and replacement units for aircraft components, ensuring timely turnaround and cost-effectiveness to support operational needs.
•    Facilitate communication and coordination between internal stakeholders, repair vendors, and suppliers to ensure seamless repair processes and maintain high standards of quality and compliance.

B.    Key Accountabilities
Supply Needs Determination and Vendor Research:
•    Research and analyze potential suppliers for repair services and replacement units.
•    Evaluate supplier performance and capabilities to ensure alignment with company requirements.
Vendor Liaison and Communication:
•    Act as a primary point of contact between the company and repair vendors, communicating pricing, performance needs, and contractual requirements.
•    Negotiate favorable procurement contracts and manage repair warranties.
Documentation and Reporting:
•    Document features and benefits of products and services, maintaining accurate records.
•    Prepare cost-benefit analysis reports for managerial review and decision-making.
•    Generate monthly supply cost reports and monitor demand to avoid shortages.
Process Management and Improvement:
•    Adhere to ISO procedures for procurement tasks and continuously improve processes.
•    Develop and implement tools to measure key performance indicators (KPIs) related to supplier and internal performance.
•    Identify and implement process improvements to streamline procurement flows and increase efficiency.
Logistics Coordination and Compliance:
•    Coordinate vendor deliveries and manage logistics for dispatch and return of parts from repair vendors.
•    Ensure compliance with export controls and resolve any discrepancies related to supplied parts.
Repair Management and Customer Support:
•    Monitor subcontracting incoming loads and confirm correct material and supporting documentation.
•    Create and update repair orders in the ERP system, ensuring accurate repair costs and warranty checks.
•    Expedite repairs to meet customer deadlines and negotiate pricing while managing repair warranties.
•    Assist in vendor sourcing for customer Request for Quote (RFQ) and perform cost analysis assessments on vendor quotes.
•    Issue quotes to customers, approve vendor quotes, and confirm the accuracy of all closing documentation.
•    Support all internal customers and resolve repair-related issues, including customer-induced damage (CID) or maintenance-induced damage (MID) reported by repair vendors.
•    Participate in demand planning to ensure timely turnaround of parts in the repair cycle to support aircraft maintenance activities.