Associate - Supply Chain

Position Title:    Associate - Supply Chain
Job Code        Grade:    TBD
Function:    Engineering    Location:    Delhi
Reports to:    FLS Incharge    Role Level:    

A.    Job Purpose

• Assisting in the day-to-day operations of the Front-Line Stores (FLS), fostering efficient and timely management of inventory, receipt of goods, and dispatch to various departments; by recording the stock levels, and implementing inventory control measures.

B.    Key Accountabilities
 

Functional Activities

• Maintain adequate stock levels of fast-moving goods to support the organization's operational needs.
• Record the receipt of incoming goods, verification of quantities and quality, and timely dispatch of goods to respective departments or aircraft.
• Implement inventory control measures, including stock rotation, first-in-first-out (FIFO) method, and shelf-life monitoring to minimize wastage and obsolescence.
• Forecast and suggest demand for fast-moving goods and coordinate with procurement teams to ensure timely replenishment of stock.
• Assist in organizing the front-line stores for efficient space utilization and easy access to goods.
• Ensure that all goods received meet quality standards and conduct regular quality checks of stored items.
• Maintain accurate records of stock transactions, receipts, and issuances using appropriate inventory management software.
• Ensure compliance with safety regulations, aviation standards, and company policies related to stores management.
• Generate regular reports on stock levels, stock movement, and inventory performance for management review.

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

C.    Skills/Qualities Required

Inventory Management Expertise    Analytical Skills
Warehouse Operations’ Knowledge    Quality Control Expertise
Communication Skills    Attention to Detail

D.    Key Performance Indicators

Inventory Management    •    No. of times fast-moving goods are sold or used within a specific period (Inventory Turnover Ratio)
•    Accuracy of physical stock counts, when compared to recorded inventory levels.
•    Rate of stock-outs for fast-moving goods
•    Inventory holding and carrying costs during a month/quarter/etc.
Customer Service and Fulfillment    •    Percentage of customer orders fulfilled from stock on hand.
•    Timeliness of dispatching goods to various departments or aircraft
Operational Efficiency    •    Level of adherence to standard operating procedures

E.    Key Interfaces

 Internal Interfaces
    •    Collaborate with functional team heads, including supply chain, program management, and quality assurance to ensure that project goals are met
External Interfaces
    •    Negotiate rates and contracts with carriers and other service providers

F.    Educational and Experience Requirements

Minimum Education requirements    •    BBA/BCA/BBM/B. Com/BA/Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.

         Experience    Minimum    Desired
    •    1-2 years of experience in stores management, inventory control, or warehouse operations, with a focus on fast-moving goods; in an established setup    •    3+ years of experience in stores management, inventory control, or warehouse operations
•    Experience in aviation industry is an added advantage

Reviewed By        Date    
Signature
Approved By        Date    
Signature