Manager - Procurement

Position Title:    Procurement Incharge
Job Code    TBD    Grade:    TBD
Function:    Engineering    Location:    Gurugram
Reports to:    Lead - Procurement    Role Level:    TBD

A.    Job Purpose
•    Effectively control Purchasing of Aircraft Spares, Buyer Furnished Equipment (BFE), Tools, Consumables and Modification/Retrofit Materials required by Engineering in order to support the business to maintain desired Aircraft dispatch reliability standards. 
•    Efficiently control resources for timely delivery of group and sectional objectives. Support development of strategic methodology for spares purchasing of each type of equipment at optimum cost.

B.    Key Accountabilities
 
Purchasing and Procurement Management:
•    Ensure timely sourcing, purchasing, and borrowing of assigned group of items, including BFE and Retrofit/Mod items, adhering to Procurement policy.
•    Authorize release purchase orders within assigned financial limit; obtain financial approval for values exceeding limit.
•    Breakdown spares of in-house repairable items efficiently to support Engineering requirements.

Supply Chain Performance Management:
•    Implement and monitor supply chain management objectives on weekly, monthly, and annual basis.
•    Measure and control Overdue Orders, Backlogs, Vendor Performance, and other strategic KPIs.
•    Implement corrective actions to address adverse trends and maintain performance standards.
Vendor Relationship Management:
•    Collaborate with Contracts Management Unit (CMU) to conduct Price & Lead Time reviews.
•    Challenge vendors on variances not in line with relevant contracts and escalate issues as needed.
•    Act as the point of escalation for changes and any other vendor-related issues.

Invoice and Inventory Management:
•    Ensure timely clearance of invoices and resolution of Stores Discrepancies.
•    Coordinate efficiently with internal stakeholders and vendors to avoid backlogs and credit holds.
•    Establish preventative measures with vendors to mitigate quality-related discrepancies.

Financial Analysis and Reporting:
•    Monitor materials spend and evaluate contracted vs non-contracted materials.
•    Highlight adverse trends to management for appropriate corrective action.
•    Perform detailed analysis of supply chain data and provide recommendations for cost-efficiency.

Process Optimization and System Enhancement:
•    Analyze supply chain data to recommend new systems, processes, and procedures.
•    Participate in selection and acceptance of purchasing system enhancements or related software.
•    Oversee implementation of new systems to ensure smooth transition and maximum utilization.
Team Leadership and Performance Management:
•    Control day-to-day operation of the Section and manage staff workload effectively.
•    Develop staff performance through recognition of high performance and implementation of improvement plans for poor performance.
•    Perform Resource Workload Analysis to assess section workload and recommend resource needs or process optimization.

Stakeholder Relationship Management:
•    Establish effective relationships with internal stakeholders and vendors.
•    Act as the first point of escalation to ensure timely resolution of any outstanding disputes.
•    Foster collaboration and communication to support procurement objectives and business needs.

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

C.    Skills/Qualities Required

Technical Procurement    
Strategic Cost Control
Engineering Support    
Operational Leadership
Material Management    
Resource Allocation
Reliability Standards    
Conflict Resolution

D.    Key Performance Indicators

Procurement Efficiency and Operations    
•    On-time Procurement Rate
•    Inventory Turnover Ratio
•    Backlog Reduction Rate
•    Resource Utilization Efficiency
Vendor Management and Performance    
•    Vendor Performance Score
•    Dispute Resolution Time
Cost Management    
•    Cost Savings Achieved
Quality and Compliance    
•    Cost Savings Achieved

E.    Key Interfaces

Internal Interfaces
Engineering Department    
•    Collaboration with Engineering is crucial for understanding technical requirements and ensuring that the procurement of Aircraft Spares, BFE, and other materials aligns with engineering standards and specifications.
Contracts Management Unit (CMU)    
•    Close coordination with CMU is essential for reviewing contracts, negotiating terms, and resolving any discrepancies or issues related to vendor agreements, ensuring compliance with contractual obligations.

External Interfaces
Vendors/Suppliers    
•    Engaging with vendors and suppliers is critical for sourcing Aircraft Spares, BFE, Tools, Consumables, and Modification/Retrofit Materials. This involves negotiating terms, monitoring vendor performance, and resolving any issues to ensure timely delivery and quality compliance.

F.    Educational and Experience Requirements

Minimum Education requirements    
•    Bachelor's Degree in Supply Chain Management, Business Administration, Engineering, or a related field.
•    Master’s degree is preferred.

Experience

Minimum
•    6-7 years of experience in procurement, supply chain management, or a related field, with a proven track record of successfully managing procurement activities, vendor relationships, and achieving cost-effective solutions.

Desired
•    10+ year of Industry experience in Supply Chain is preferable (Warehouse and Logistics, Repair Management, Material Planning / Support & Inventory Control, Technical Purchasing), ideally within the aviation industry. 
•    Aircraft maintenance spares purchasing experience is preferable.
•    Airlines or MRO (Maintenance Repair Organization) work experience will also be considered.