Manager - Crew Training Planning

1. Job Purpose 

• Ensure planning and coordination of all aspects of ongoing training requirements for Pilots including initial, upgrade, conversion, and recurrent training programs, along with management and maintenance of all training requirements. 

2. Key Accountabilities 

Training Planning 

• Development of standard operating procedure and policies with respect to training planning for all cockpit crew 

• Ensure implementation of all procedures and processes to ensure all training as per regulatory and company requirements is completed well within the stipulated time for all Cockpit Crew.  

• Identify the need for training resources in line with fleet expansion plans to ensure timely and efficient completion of training.  

• Overlook planning and execution of simulator & line training for regulatory training and checks, Type/ Non-type trainings, Gap in flying, maintaining recency and upgrades as per the footprint in OMD. 

• Overlook Planning and Execution of DE, TRI and the LTC standardization checks. 

• Coordination with DGCA FOIs for standardization checks. 

• Overlook planning and execution of special qualification training. 

• Daily Audit check for crew planned for simulator and line training to ensure that planned training is not in any violation, same to be share with reporting Manager on daily basis. 

• Maintaining trackers by conducting regular audits. 

• Keeping records for sim utilization towards invoice tally and clearing of invoices raised towards training by liaising with vendors and internal finance team. 

• Ensuring the crew and all concerned are timely informed about the changes in their Simulator or flight schedule as per company policy. 

• Ensuring the Simulator schedule is daily released with the trainers and trainees. 

• Overlook liaising with vendors in respect to the revised slots and reconciliation of simulator hours. 

• Overlook coordination with rostering team about changes in pilot roster due Day ops changes to ensure training targets are met. 

• Being updated with Company policies/CAR/OMA/OMD/DPM requirements for ensuring compliance. 

• Overlook timely and correct closure of crew queries as per We Care SLAs. 

• Coordinating with concerned teams for system functionality and any other issue related to systems. 

• Conducting audit for all crew training records in compliance with company and regulatory requirements 

• Checking and confirming trainer utilization for payroll purposes. 

• Calculating the simulator slot requirement for upcoming months and slot booking for the same. 

• Overlook planning of trainer and trainee roster.  

• Coordinating with other departments such as Manpower planning/Flight Ops Training/Admin team for seamless flow of information towards future training requirements. 

• Overlook optimal utilization of resources with equal distribution of training hours to trainers. 

• Overlook and Ensure Line Release of crew as per KPIs. 

• Creating all training data to assess training performance, completion rates, and other key metrics and prepare regular reports. 

• Overlook coordination for non-revenue flights. 

• Weekly audits to ensure the maker and checker process is followed. 

• Quarterly review of DPM. 

• Weekly audit for all training completed as per compliance in past one week, report to be submitted to the reporting manager. 

• Ensuring timely escalation of any issues impacting training KPIs to reporting manager. 

• Weekly audit of system to ensure correct data being entered in the system by the admin team. 

• Creating staff roster for shifts.  

• Coordinate with Roster Planning and Day Ops team to ensure all rostered crew is up to date with training as per regulatory requirements.  

• Ensure crew training rosters comply with the legal limitation as laid down by regulatory authorities.  

• Lead team to track completion of training and ensure that appropriate parties are notified if a candidate fails or does not complete training, and coordinate with various individuals to set up remedial or additional training, as required. 

Team Management  

• Lead team and provide direction on execution of KPIs/ implementation of tasks by prioritizing functional and organization goals. 

• Support team members in collaborating across multiple internal/external stakeholders. 

• Support, nurture, and develop the team members’ skills in all areas related to Crew Management. 

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.