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Executive Assistant - Marketing

Location:  Gurugram
|
Sep 12, 2024

 

Position Title:

Executive Assistant – Marketing

Function:

Commercial

Location:

Gurugram

Reports to:

Head – Marketing

Role Level:

CXO-2

 

  1. Job Purpose

 

  • Responsible for providing comprehensive administrative support to ensure efficient operation of the Marketing, E-Commerce, and Loyalty function. This role involves managing complex calendars, facilitating strategic initiatives, coordinating high-level meetings, and handling confidential information.
 
   
 

 

  1. Key Accountabilities

 

Administrative Support

  • Manage and prioritize the Head's calendar, ensuring alignment with strategic priorities and efficient time management.
  • Arrange and coordinate strategic meetings, including leadership team meetings, board meetings, and external partner engagements.

Strategic Initiative Support

  • Assist in the development and execution of strategic plans and initiatives
  • Conduct research and gather relevant data to support strategic decision-making
  • Track and monitor progress on strategic initiatives, ensuring timely execution and reporting.

Communication Management

  • Handle internal and external communications on behalf of the Head
  • Prepare high-quality presentations, reports, and briefing materials for key stakeholders, including senior leadership and external partners

Project Management Support

  • Support the execution of strategic projects, working closely with cross-functional teams
  • Monitor project timelines, milestones, and deliverables, providing regular updates to the Head
  • Identify potential risks and issues, proactively proposing solutions to ensure successful project outcomes

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.
 
   
 

 

 

  1. Skills/Qualities Required

 

Strong organizational skills with the ability to manage multiple tasks efficiently and adapt to changing priorities

Excellent communication skills, both written and verbal, with a proficiency in preparing detailed documents and reports

High attention to detail with the ability to maintain confidentiality and manage sensitive information

Strong interpersonal skills, capable of building and maintaining relationships with stakeholders at all levels

 

  1.    Key Interfaces

 

Internal Interfaces

Head – Marketing, Ecommerce & Loyalty
  • Work closely with the Head – Marketing, Ecommerce & Loyalty to provide administrative and organizational support
  • Manage projects related to the Head – Marketing, Ecommerce & Loyalty’s areas of responsibility, ensuring that they are completed on time and within allocated budget

Commercial Team
  • Collaborate closely with team members to support strategic initiatives, gather information, and ensure alignment with departmental goals

 

  1.   Educational and Experience Requirements

 

Minimum Education requirements
  • Bachelor's degree in Business Administration, Aviation Management, or a related field

Experience

Minimum

Desired
  • 5+ years of experience as an executive assistant or in a similar role supporting senior-level executives, preferably in strategic functions
  • Experience in project management, budgeting, and event planning is highly desirable

 

  • Prior experience in Aviation sector is an advantage

 

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