Executive Assistant - COO

Job Description

Job Purpose

Candidate who has the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Strong presentation (data representation) is a MUST

Key Accountabilities

• Data Management & presentations: Strong command & expertise on data management & creating presentations for the Leadership meetings in the organization
• Service Orientation: Will be interacting with key people (Partners, CXOs, VPs) from venture funds and corporates globally who are Tracxns customers
• Manage Appointments & Calendar: Actively schedule, manage, and inform Leaders of the upcoming sets of events and agendas
• Administration Management: Assists with daily administrative duties and tasks that include coordinating logistics with high-level meetings both internally and externally, third-party management, meeting and greeting external clients, and handling external queries
• Logistical Support: Manage travel & accommodation booking - Should be responsible for planning and arranging business travels such as flight tickets, cabs, and hotel accommodations
• Executive Support: Will be responsible to provide executive support for tasks and responsibilities catering to Leaders in a one-on-one working relationship.
• Multi-tasking: Must be flexible in handling secondary tasks as assigned, providing assistance as needed to ad-hoc works and projectsWill co-ordinate with relevant internal stakeholders like Cabin Maintenance, Ground Services, Security & Cabin Services on operational level to be able to meet Tata Sia standards always.

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

Skills/Qualities Required

Presentation Skills

•    Knowledge of Report tools like Advance Excel & PowerPoint

•    Understanding of Tableau/ Power BI preferred

•    Strong command on data management

•    Expertise on PowerPoint presentations is a MUST

Communication Skills

•    Excellent verbal and written communication skills

•    Ability to communicate and sell complex technical ideas

Project Management

•    Ability to manage work streams in a project

•    Ability to work effectively in a project team 

Time Management

•    Excellent time management & organizational skills

•    Effective Business writing and communication skill

•    Competent in Word and Excel

Educational and Experience Requirements

Minimum Education requirements - Graduate from a recognized university

Experience - Minimum 8-15 years of experience as EA & 1 year in analytics