Associate - Training records and scheduling

Position Title: Training records & scheduling Function: SSQ Location: Gurugram Reports To: Head - ASTI Role Level: E1

A.Job Purpose
•Management and execution of AvSec training records, supporting to ensure all employees undergo aviation security training in compliance with NCASTP.
•Support the planning and administration of the training curriculum and handle all administrative tasks related to AvSec training.

B.Key Accountabilities

Operational Activities
•In consultation with the Head-ASTI will be overall responsible to make sure that the training programs are planned well in advance, communicated to all stakeholders, and training is conducted smoothly till the certifications.
•Assisting in Developing and implementing AvSec training programs, ensuring alignment with regulatory requirements and aligning with the company policy.
•Support in assessing training needs and contributing to the development of comprehensive training planning for employees.
•Help in maintaining the training infrastructure, equipment, and materials, ensuring readiness for all training related activities.
•Coordinate and follow up on training requests from external agencies, covering scheduling, documentation, billing, and payments.
•Coordination with AI finance team for training invoice & billing related matters

Administrative Activities•Maintain accurate and up-to-date training records, including attendance, evaluations, and documentation for compliance/Inspection purpose.
•Assist in scheduling training sessions, organizing venues, and ensuring all logistical aspects are managed efficiently and timely fashion.
•Generate reports on training activities, performance metrics, and compliance rates.

Curriculum Development
•Contribute to the creation and periodic updating of AvSec training curriculum and materials to reflect current AvSec protocols and procedures.
•Coordinate with subject matter experts and the Head-ASTI to ensure training content is relevant, effective, and engaging.
Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

C.Skills Required for the role
Training Data Need Analysis
Team work
Ability to work under pressure
AvSec procedural knowledge
Good Communication Skills
Be good in verbal and written communications.

D.Key Performance Indicators
Training Program Effectiveness
•Effectiveness of AVSEC training programs in enhancing security knowledge and skills
Regulatory Compliance
•Level of compliance with National and International standards
Training Documentation Quality
•Accuracy and completeness of training records and documentation

E.Key Interfaces Internal Interfaces Internal functions
•Work closely with the AvSec training team, IT team for training database management, and other internal departments requiring AvSec training. External Interfaces Regulatory bodies
•Engage with industry associations, regulatory bodies, and other stakeholders to stay updated on aviation security practices
•Collaborate with external training institutes and partners to enhance AVSEC training capabilities

F.Educational and Experience Requirements
Minimum Education Requirement
•Bachelor's degree or equivalent in Aviation Management, Operations Management, Business Administration, or related discipline.
Minimum Requirement •5 years of experience in the aviation industry

Desired Experience
•5+ years of experience in an AVSEC role
•Knowledge MS office (word, excel and power point) and other clerical tools.
•Data analysis, acceptable typing speed.