Maintain records for Aviation Turbine Fuel (AP ATF) transactions, thereby optimizing efficiency, and maintaining compliance with industry standards.
Prepare all workings aimed to Spearhead initiatives to enhance financial controls, streamline payment processes, and collaborate with other members in the ATF team.
Key Accountabilities
Functional Activities
Prepare timely Tracker accurately of Aviation Turbine Fuel (AP ATF) invoices, that are in compliance with Air India's financial policies and industry regulations.
Ensure maintenance of proficient Accounts Payable records, by collaboration and efficiently handle AP ATF transactions.
Ensure all robust controls for AP ATF are followed, to mitigate financial risks related to AP ATF transactions, ensuring adherence to internal audit requirements.
Assist in Collaboration with cross-functional teams for AP ATF-related discrepancies effective communication and swift issue resolution.
Prepare basic worksheets, as laid down for AP ATF, for regular reviews of accounts.
Liaise with external vendors and regulatory bodies for AP ATF related matters, fostering strong relationships for mutual benefit.
Participate and contribute to in projects, as and when implementation is undertaken, to enhance automation within the Accounts Payable ATF sub-department, improving efficiency and reducing manual errors.
Active contribution to AP ATF team in compliance with Air India's ethical standards, fostering a culture of integrity and professionalism.
To be part of the implementation of new technologies and systems to modernize AP ATF processes, staying ahead of industry advancements.
Maintain cash flow projections related to AP ATF payments, ensuring optimal utilization of resources and adherence to budgetary constraints.
To continuously learn towards development for the AP ATF team, become part of a skilled workforce capable of adapting to evolving industry requirements.
Facilitate internal and external audits related to AP ATF, ensuring compliance with audit requirements, and implementing corrective actions as necessary.
Prepare working/charts/MIS for the Accounts Payable ATF sub-department cross-functional meetings, forming basis for providing insights and recommendations for process improvement.
Perform regular Validation and verification of invoices of ATF.
To obtain Balance Confirmation and ensure periodic Reconciliation of the vendors statement of account.
Invoice Processing
Ensure to follow the entire ATF invoice processing workflow, including verification, approval.
Ensure accuracy and completeness of all ATF related financial transactions, accounting including matching invoices with purchase orders and contracts, resolving discrepancies, and coding expenses to appropriate accounts.
Prepare ATF invoice aging and prioritize payments in consultation with team Lead and as per payment due dates to maintain good vendor relationships and avoid late payment penalties, availing early/timely payment discounts.
Ensure timely payments to creditors.
Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.
Skills/Qualities Required
Strong analytical and problem-solving skills
Accounting systems and process knowledge
Financial Acumen
ERP Systems
Accounts Payable Expertise
Regulatory Compliance
Good Communication Skills
Team Management
Key Interfaces
Internal Interfaces
Cross Functional Teams
Assist the team Lead to engage with cross-functional teams to address discrepancies and streamline processes that intersect with the responsibilities of the AP ATF sub-department.
External Interfaces
External Vendors
Assist Team Lead to Interface with vendors providing AP ATF services, managing relationships, addressing issues, and negotiating contracts for optimal terms.
G. Educational and Experience Requirements
Minimum Education requirements
Bachelor’s/ Master’s degree in Accounting, Finance, or any related field.
Experience
Minimum
Desired
6 years of experience in finance, accounting, or related roles.
6+ years of experience in leading teams for Accounts Payable and Payroll.
Experience in the aviation sector is an added advantage.